POLICE ASSOCIATION PRIVACY STATEMENT (Updated)
The Police Association of New South Wales is an organisation of employees registered under the Industrial Relations Act 1996.  The Association takes privacy issues very seriously and we are committed to protecting your privacy and the confidentiality of your personal information. 

What does the Association do?
Association staff and officials are involved in a wide range of activities including:

• Representing members in workplace and industry wide negotiations with employers and employer organisations

• Representing members before Industrial Relations Commissions, Industrial Tribunals and other courts and tribunals on matters relevant to workplace issues

• Providing information to members about their employment and related rights and obligations

• Lobbying State and Federal Government and other relevant bodies about matters of concern to members and proposals to address these concerns

• Publicising to members of the community issues of concerns to members and proposals to address these concerns Conducting research and other activities in order to enable the Association to effectively carry out these functions

• Providing members and their families with access to a range of benefits and services.

Why do we collect the information?
We collect and maintain this information in order to:

• Contact members about matters relating to their Association membership

• Ensure that services and programmes are relevant to the needs of members, including by carrying out surveys and other research

• Meet statutory requirements under the Industrial Relations Act 1996 and other relevant legislation

• To monitor information that is provided to members

• To  help us to manage disputes and negotiations 

Disclosure of your personal information
During the course of assisting an individual member with a particular issue we may need to discuss the matter with;

•  An Association supervisor / manager for the purpose of seeking advice

• A legal representative for the purpose of seeking advice or support

• People within the NSW Police ONLY WITH the consent of the individual member who has brought the matter to the Association

• External agencies ONLY WITH the consent of the individual member who has brought the matter to the Association

• Any other person ONLY WITH the consent of the individual member who has brought the matter to the Association

• For the purposes of training provided that no person or incident can be identified in any way.

• If we believe on reasonable grounds that disclosure is necessary to prevent or lessen a serious imminent threat to life or health of the individual concerned or another person

• Or when the disclosure is required or authorised by or under the law.

As with most organisations we sometimes rely upon third party providers (solicitors, mail houses etc) to help us to provide specialised services to our members. These parties act on our behalf. Whilst your personal information may be provided to these third parties to enable them to perform their agreed activities, they are bound by confidentiality and non-disclosure agreements and in the case of professional providers bound by their individual regulatory bodies and/or codes of practices, and are prohibited from using the information for any other purpose. Please note we will not pass information to third parties without a member’s consent, other than in particular cases of contracted-out services, such as use of mail houses, or where we are required by law.  We will also have a commitment to secure storage of and control of access to personal information that we maintain.

Contacting us about access and correction of your personal information
If you wish to contact the Association in relation to this privacy statement or any other privacy issues contact should be made with the Manager Administrative Services at the Association Office.

Telephone (02) 9265 6777, Facsimile (02) 9265-6789

Website The Police Association of New South Wales, Australia

Email enquiries@pansw.org.au